our rental policy

All equipment available for rental is provided on a first come, first served basis.

All equipment orders must be made on our equipment rental request form (download PDF form ). The form must include valid billing information, and be signed by someone authorized to spend funds for your unit. Incomplete orders will not be processed.

The completed equipment rental request form must be mailed or faxed to the IRC so that we receive it at least three working days prior to your event. Late requests will be accepted, provided equipment is available, for will-calls only** (please see will-call equipment list below). The standard price of equipment will be doubled on all late orders.

**(this is a change from our former policy due to the increasing demands for equipment, especially on short notice. It is designed so that we can have enough time to recruit labor and prepare for the jobs, and ultimately serve our clients better.)

Three working days is defined as follows: from the time we receive a valid order, three full, 24-hour days, during which our office is open for business (i.e. no holidays or weekends). Orders sent in after normal business hours are not considered “received” until the following business day. For instance, if you submit an order on Monday at 10 a.m., the earliest we would be able to do a delivery is on Thursday at 10 a.m. Likewise, if an order is submitted on Thursday at 5 p.m., the earliest we could deliver equipment would be on Wednesday (because we would not actually receive the order until Friday morning).

The minimum labor charge for an event is one hour, Monday–Thursday from 8 a.m. to 11p.m. and Friday, 8 a.m. to 5 p.m. Labor for jobs beginning at 5pm or later on Friday, and on all weekends and holidays will be billed 2 hours minimum.

Requests for equipment delivery, pick-up, or operation before 8 a.m. or after 11 p.m. will be accommodated when possible, but cannot be guaranteed. If accepted, labor charges for jobs occurring before 8 a.m. or after 11 p.m. will be doubled.

Equipment available for will-call includes: basic pa systems, microphones, vhs/monitors, overhead projectors, slide projectors, screens, cd/cassette players, powered speakers, and camcorders.